HisGrace
Admission Portal
The complete online admission management system for schools. Custom application forms, integrated payments, applicant tracking, and automated communications — all in one place.
Admissions Made Simple
HisGrace Admission Portal is a modern, cloud-based admission management system built for Primary, Secondary, and High Schools. Design your own application forms, collect payments online, review applicants, and communicate decisions — all from your browser, on any device. Every approved application automatically builds a comprehensive student directory across all years.
Everything You Need to Manage Admissions
Custom Form Builder
Create application forms with text fields, dropdowns, file uploads, date pickers, and more. Group fields into sections for a clean, professional layout.
Integrated Payments
Charge application fees directly on your form. Applicants pay online before the form unlocks, with payments settled directly to your bank account.
Applicant Management
Review, approve, reject, or request corrections on applications. Filter by status, session, or search by name — all in a responsive data grid.
Email Notifications
Automatically email applicants on approval, rejection, or correction requests. Send bulk emails with templates and track delivery.
Dashboard & Analytics
See total applicants, pending reviews, conversion rates, field-level analytics, and applicant trends — all on one dashboard with interactive charts.
Duplicate Detection
Automatically flag potential duplicate applications based on name, email, or phone number to keep your applicant pool clean.
Multi-Session Support
Run multiple admission sessions simultaneously. Each session has its own forms, deadlines, and applicant pool.
Secure & Reliable
Automated cloud backups keep your data safe. Role-based access controls who sees what.
Shareable Form Link
Get a unique public URL for your admission form. Share it on your website, social media, or WhatsApp — applicants fill it from any device.
Student Directory
Every approved application automatically builds a permanent student directory. Browse admitted students across all years in one searchable record.
Import Previous Data
Already have past admission records? Import previous years' data into the portal to build a complete historical directory from day one.
Get Up and Running in Minutes
Create Your School
Register your school, set up an academic session, and configure your admission closing date and payment settings.
Design Your Form
Use the form builder to add fields and sections. Choose from text, dropdown, image upload, date picker, and more.
Share & Manage
Copy your form link and share it. Applicants fill and pay online. You review, approve, and communicate — all from the dashboard.
Built for Schools That Want More
Pricing
Register and set up your school for free. You only pay when you start approving applications.
Unit-Based Pricing
1 approved application = 1 unit
Example Calculation
Scalable
Pay only for the students you approve.
Transparent
Clear pricing, no hidden fees.
No Expiry
Unused units never expire.
No Subscription
Buy units when you need them.
Perfect for Every School Type
Primary Schools
Streamline new pupil intake with simple, parent-friendly forms.
Secondary / High Schools
Handle high-volume admissions with payment gates and automated processing.
Colleges & Institutions
Multi-session support and advanced analytics for larger institutions.
Frequently Asked Questions
Is registration free?
Yes. You can register, set up your school, design your form, and start receiving applications completely free. You only need units when you approve an applicant.
How much does it cost to approve an application?
Each approval costs 1 unit. The cost per unit is $0.30. You need a minimum purchase of 50 units ($15) to get started.
Do units expire?
No. Unused units never expire. Buy them when you need them, and they'll be available for future sessions too.
Can I charge applicants a form fee?
Absolutely. Set your form fee amount in Settings. Applicants pay online before the form unlocks. Payments are settled directly to your bank account.
Can I import previous years' admission data?
Yes. You can import historical admission records into the portal. Each imported student costs 1 unit, the same as a new approval. This builds a complete student directory from day one.
Can parents continue the application on a different device?
Yes. After payment, the applicant receives an email with their payment reference and a direct link to continue. They can also enter their reference manually on the form page to resume.
Can I embed the form on my school website?
Yes. Your admission form has a unique public URL that can be embedded in an iframe on your own website. It works seamlessly within your existing site.
How do applicants check their application status?
Applicants use the Check Status page with their application number and email. They can also edit their application while it's still pending or marked for correction.
Is my data backed up?
Yes. The platform supports scheduled automatic cloud backups as well as manual backups to your own Google Drive. You can restore from any backup at any time.
Ready to Simplify Your Admissions?
Join schools already using HisGrace Admission Portal to collect applications, process payments, and manage admissions online.